Information for Student Employees

To record time for your student hourly appointment, you will use your NC State unity ID or campus ID card to record your hours in a system referred to as “WolfTime.” To clock in or clock out, you may either use the wall clock located on the second floor of the main Textiles building near the drink machines, or you may use the actual WolfTime module in MyPack Portal. Instructional videos are linked in the previous sentence based on the respective time reporting method you prefer. If you miss clocking in or clocking out during your work hours, send an email to Textiles-HR@ncsu.edu as soon as possible with the correct times and copy your supervisor so they are aware of the discrepancy.

If your start date was before the date of this email and you were not able to log the hours via WolfTime, please respond to this email with the hours you worked and copy your supervisor for their approval. They will then be manually entered into your time sheet.

At the end of a pay period, your supervisor will approve the time you have recorded in WolfTime.

Employee Self Service (ESS) is an online resource that allows you to complete your direct deposit enrollment, change your tax withholding, view and print your pay statement and W-2 Wage and Tax Statement and more. To access ESS, log into MyPack Portal using your unity ID and password. From your MyPack Portal homepage, click on the bar with the drop-down arrow at the top of the page (“For Faculty & Staff”). You will see “Employee Self Service” in the top, middle portion of the screen. Your access to Employee Self Service should be available on your first day of employment. If you do not have this item in the drop-down menu on your first day, send an email to Textiles-HR@ncsu.edu.

All employees are required to provide their bank account information so that the University can deposit their pay directly into their account(s). No “paper” checks will be issued. On your first day of employment you can provide this information via ESS. Please review the instructions found on the Payroll website for enrolling in direct deposit. Please ensure your direct deposit information is entered as soon as possible so that you will receive your first paycheck via direct deposit and not have to pick up your first paycheck. Payroll only issues one paper paycheck at the beginning of your appointment, then withholds the payments electronically until direct deposit is completed.

The following information regarding tax withholding does not apply to Foreign Nationals. Please see the Instructions for New Foreign National Employees for the appropriate information.

W-4 & NC-4 Tax Withholding Forms

• Upon hire, the tax withholding for all new employees, including student employees, is set to marital status = Single and number of personal allowances = 0.
• If you want to claim Single, 0 for both federal and state tax purposes, you do not need to do anything.
• If you wish to claim something other than Single , 0 you will need to make the change via ESS.
• If you are unsure as to what you should claim, you can review the instructions or discuss the matter with your parents or a tax adviser.

NOTE: If you will be working in a state other than North Carolina you must contact University Payroll (919-515-4350) for the correct state tax form.

The IRS provides a special exemption for students that work on campus commonly known as the student exemption to FICA tax. It states that FICA (Social Security & Medicare) taxes do not apply to service performed by students employed by a school, college or university where the student is pursuing a course of study. North Carolina State University has interpreted this regulation to mean that a student must work less than 30 hours per week and be enrolled at least ½ time – 6 hours for undergraduate students and 3 hours for graduate students during the fall and spring semesters and 3 hours for undergraduates and 1 hour for graduates during the summer semester. If you do not meet BOTH of these criteria, Social Security and Medicare taxes will be withheld from your paycheck.

Important information about FICA exempt wages earned as a student on campus:

• The wages will not be included in wage calculation if and when you apply for unemployment benefits.
• The wages are not reported as Social Security wages and will not be included in any wage calculation for Social Security or Disability benefits.

In January of each year, the University will provide you with a W-2 Wage and Tax Statement for the prior calendar (tax) year. Due to IRS regulations the University is required to print your W-2 and mail it to your home UNLESS you tell us you prefer to receive your W-2 electronically via ESS and that you do not want us to mail you a paper copy. For more information regarding your W-2 including how to request a paper copy, please refer to Payroll’s website regarding W-2s.

Those employees who change their preference from paper to electronic will receive an email when the form is available for viewing and printing in ESS, usually by January 15th. Those who wish to receive a paper copy should see it in their mailbox the first week of February.

All student employees are paid bi-weekly (every other week), usually on a Friday unless Friday is a University holiday. Employees paid on the bi-weekly payroll are paid two weeks in arrears. Here is a link to the current pay schedule.

To view/print a copy of your pay statement, please follow instructions found here.